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Justin's Obsidian Academy

4. Meeting Machine

TL;DR — Drop messy notes or a voice transcript into chat. Claude structures it into a real meeting note in 70-Meetings/ with agenda, decisions, action items (owned by @me or @person), and links to the people it mentions. Your @me actions also land in today’s daily note.

You stop losing the “what we said we’d do” half of meetings.

When to use it

Section titled “When to use it”
  • Right after a call, while it’s fresh
  • Processing a Granola/Fireflies transcript
  • Cleaning up notes you typed mid-call (or someone else did)
  • Voice-memo’d thoughts on the drive home

What you get:

  • Metadata: date, attendees, topic, project (if mentioned)
  • Discussion — synthesized by topic, not transcribed chronologically
  • Decisions — explicit yes/no calls
  • Action items with owner + ideal deadline
  • Follow-ups — open questions, things to research
  • To send — @other actions you owe a follow-up message on

Under the hood

Section titled “Under the hood”
  • Skill location: ~/.claude/skills/process-meeting/SKILL.md
  • Reads: raw input (pasted or file at provided path); 60-People/* to cross-link attendees; 20-Projects/* to detect project mentions
  • Writes:
    • 70-Meetings/YYYY-MM-DD-[topic-slug].md — primary artifact
    • Today’s daily note — appends @me actions to your task list
    • 20-Projects/[project]/log.md — appends a “Last meeting: [[link]]”
    • 60-People/[name].md — appends a “Last meeting” reference

Watch out for

Section titled “Watch out for”
  • No clean transcript? Just paste your raw notes. The skill works from anything — bullet fragments, full transcripts, scattered thoughts.
  • Multiple Alexes — same fix as Prep-for: use last initials in 60-People/.
  • @me overload — if every meeting generates 5 actions and you do this daily, your daily note becomes a wall of tasks. Limit to top 3 explicit commitments; defer “nice to do” to project notes.
  • Voice memos with no transcript — the skill flags them. Use a separate transcription tool first (Whisper, MacWhisper, etc.) and feed it the text.

Make it yours

Section titled “Make it yours”
  • Customer call template: create process-customer-meeting that emphasizes pain points, objections, product feedback, and feeds into a customer health note.
  • 1:1 template: highlight career topics, blockers, and personal context separately.
  • Auto-send drafts: integrate with Gmail/Slack MCPs so “To send” items become drafted messages — but never auto-sent.
Section titled “Related workflows”
Prep-for The before; this is the after
Inbox Zero Routes voice memos from 00-Inbox/voice/ to this skill